Wholesale & Distribution
Turn changing supplier price lists and broad product catalogues into controlled customer quotations.
Solutions & Use Cases
Built around the way B2B teams actually work.
ProcureFlow AI connects varied supplier files, commercial pricing rules and customer quotation workflows in one controlled process—without forcing every organisation into the same rigid setup.
COMMERCIAL WORKFLOW01 · INPUTSupplier filesExcel, CSV and PDF product and price information.
02 · PROCESSAI-assisted structureRecognised data, commercial rules, costs and margins.
03 · OUTPUTCustomer quotationConsistent, professional and ready for commercial review.
Excel · CSV · PDFVaried supplier input
AI-assistedStructured product data
Commercial rulesCosts, margins and pricing
Professional outputCustomer-ready quotations
Who it is for
For organisations with growing commercial complexity.
ProcureFlow AI is designed for B2B teams that repeatedly receive supplier information, calculate customer prices and prepare quotations—especially where data still moves through spreadsheets, documents and manual steps.
Technical Services
Combine products, components and commercial rules for project-based customer offers.
Sales Organisations
Give sales teams a consistent source for product data, pricing logic and quotation preparation.
Multi-Company Groups
Structure repeatable quotation processes across business units, markets or operating companies.
Practical use cases
From fragmented input to a controlled result.
Each use case starts with a familiar business problem. ProcureFlow AI is configured around the agreed documents, rules, users and outputs rather than relying on one generic workflow for every customer.
USE CASE 01
Supplier price lists to customer offers
STARTING POINTChanging filesNew Excel, CSV or PDF price lists arrive from one or more suppliers.
PROCUREFLOW AIStructured preparationProduct and price data is recognised, organised and prepared for commercial rules.
BUSINESS RESULTFaster quotationsTeams work from a clearer product base and create consistent customer offers.
USE CASE 02
Margins and pricing rules at scale
STARTING POINTManual calculationCosts, margins and sales prices are repeatedly calculated across spreadsheets.
PROCUREFLOW AIControlled logicAgreed pricing and margin rules are applied within the configured workflow.
BUSINESS RESULTCommercial consistencyPricing preparation becomes clearer, repeatable and easier to review.
USE CASE 03
Sales teams preparing professional quotations
STARTING POINTDifferent templatesSales staff use separate files, calculations and quotation layouts.
PROCUREFLOW AIOne workflowProduct selection, calculation and quotation preparation are connected.
BUSINESS RESULTProfessional outputCustomer-facing documents follow a consistent commercial structure.
USE CASE 04
Shared processes across several companies
STARTING POINTDistributed teamsBusiness units or companies follow similar processes with different data and users.
PROCUREFLOW AIDefined accessRoles, workflows and information can be structured around the agreed organisation.
BUSINESS RESULTMore visibilityCommercial preparation becomes easier to coordinate across the group.
What the customer receives
Useful output — not another disconnected data store.
The intended result is a practical commercial workflow with structured information, transparent calculations and professional customer documents. Exact configuration depends on the customer’s files, rules and implementation scope.
Implementation & OnboardingStructured product informationRecognised product descriptions, identifiers and supplier prices.
Defined commercial logicConfigured costs, margins and pricing rules for the agreed workflow.
Prepared customer quotationsProfessional quotation documents ready for responsible review and use.
Central workflow visibilityA clearer view of supplier input, calculation and quotation status.
Product fit
A focused solution with a clear operating scope.
ProcureFlow AI is built for the supplier-to-quotation workflow. It is not presented as a universal replacement for every existing ERP, accounting or specialist system.
A strong fit when…
- Supplier files arrive regularly in different formats.
- Pricing and margin calculations require repeatable rules.
- Quotation preparation depends on too many manual steps.
- Teams need clearer product and commercial information.
Implementation review covers…
- Document formats, quality and expected volumes.
- Commercial rules, users and approval responsibilities.
- Required outputs, integrations and security needs.
- Testing, onboarding and controlled go-live requirements.
Next step